Before they became vice presidents at the University of the District of Columbia, Maxie C. Jackson and W. Louis Stone together received 11 consulting contracts from the school totaling $25,207, including one for preparing a three-page report, which among other things concluded that too many people were reporting directly to the UDC president.
Cassandra A. Simmons, a longtime associate of UDC President Robert L. Green, produced two reports and was paid $14,800 for six consulting contracts, including three for advising the president on the creation of a university urban research center. Simmons shared, with two others, in a $20,000 contract with the D.C. Public Works Department, paid for with UDC funds, which resulted in a 52-page study, nearly half of which consisted of descriptions from the UDC course catalogue.
Consultants hired by the university or the city since Green became president have received at least $80,000 of UDC funds in fees for work that has been praised as useful by some and criticized by others as apparent featherbedding for Green's former associates at Michigan State University, where he was dean of the urban affairs program before coming to UDC in September 1983.
Dwight S. Cropp, UDC vice president for resource development and management, defended the payments to outside consultants, most of which were done without competitive bidding.
"All of these people are highly qualified," Cropp said. "Through their efforts certain things have happened at the university that would not necessarily be in the form of a report."
The use of outside consultants is common among university presidents. But the practice at UDC, where in some cases consultants have been used for jobs already being performed by UDC administrators, has come under attack from some City Council members and UDC personnel.
A draft report by D.C. Auditor Otis Troupe has raised questions about Green's use of outside consultants and says that some of those hired produced little or no work for the fees they received.
Among those hired by Green for consulting jobs are three former Michigan State colleagues who are now top administrators at UDC.
Jackson, who is now UDC provost and vice president and earns $70,000 annually, received six contracts between October 1983 and March 1985. Five of the contracts were for work analyzing UDC's budget operation and designing a reorganization of the university administration.
Jackson produced two final reports that totaled five pages. The first report, which includes an organizational chart and deals with the university's administrative structure, concludes that "too many administrators and staff are currently reporting directly to the president." He received $2,336 for this project.
A third report due in June 1984 was not in files provided to The Washington Post by UDC officials, and it was unclear whether a report had been submitted.
Jackson's last contract, for $5,920, was issued in February "in preparation for Dr. Jackson assuming the duties of provost and vice president for academic affairs," according to documents obtained by the Post under the D.C. Freedom of Information Act.
Before assuming his post at UDC on April 1, Jackson was director of the Center for Urban Affairs at Michigan State, where he had been a student of Green's.
Stone, a former faculty member in Michigan State's urban affairs program, received five contracts from UDC before he became UDC vice president for budget a year ago. Those contracts, to evaluate the UDC budget office and finance division, totaled $10,171.
Stone produced a four-page report last July that recommended a general ledger system for the university and changes in budget funding, personnel and administrative services. He worked on a budget analysis with Jackson that resulted in a three-page report.
Cropp said that in addition to producing reports, Stone and Jackson were part of a task force that conducted two large-scale administrative reorganizations to reduce the number of persons reporting directly to the university president. In addition, they helped establish a general ledger system that has improved the university's accounting system, Cropp said.
Stone, who earned about $44,000 annually when he came to UDC, has received two raises in the past year and now makes about $61,000, according to sources at the university.
A third former colleague from Michigan State, Gilbert Maddox, received $2,500 to be part of a 24-member task force that was assembled to help design the university's new Center for Applied Research and Urban Policy.
Maddox is on the UDC payroll as an operations research analyst earning $44,805. A faculty member in the urban affairs program at Michigan State with Green as well as a partner with Green in a Detroit business venture, Maddox recently was designated the official spokesman for Green on all matters relating to his expenditures of university funds.
Green has paid fees to other former Michigan State colleagues.
Cassandra Simmons, a close associate to whom Green sent flowers charged to the university account, according to university sources, received a series of six contracts spanning the period from August 1983 through July 1984.
The consulting jobs, dealing with management and education issues, resulted in a single report written by Simmons alone, which included a summary of UDC documents relating to student affairs and a summary of course offerings in one of the university's undergraduate colleges.
A second report that she wrote with Grace C. Iverson, a consultant who received three contracts totaling $3,225, was called "a review and assessment of administrative programs" at UDC. This report cost the university $9,100 in consulting fees for Iverson and Simmons and included six pages evaluating the proposal for the urban research center, work that was never seen by the coordinator of the center's 24-member task force.
Simmons and Iverson helped write a report with another consultant under a contract with the city's Department of Public Works. The $20,000 contract was for help in coordinating UDC class programs with the staffing and training needs at the management operations analysis division of the public works department. The three consultants produced a 52-page report that included 20 pages of UDC course description.
Gloria Simmons (no relation to Cassandra Simmons), a former administrative assistant to Green and now a budget officer in the urban affairs program at Michigan State, received $400 for four days of work in April 1984 "to provide special assistance in the area of speech writing and editing," according to documents released to the Post.
Gloria Simmons returned last April for three days "to assist in designing a budget operation manual that details the entire budget formulation process," documents show. She earned $450 for the three-day project, and she was reimbursed $385 for plane fare, meals and lodging. UDC officials could not produce any product of her work.
"I don't think I would like to talk about that at this time," Gloria Simmons said when reached at her office last month. Cropp said that Gloria Simmons "had an experience in developing budget manuals and budget systems" and that Green was justified in hiring an outsider for the job.
"You're dealing with your knowledge of the individual and the quality of the product they deliver," Cropp said.
In addition to Maddox, three former Michigan State colleagues received a total of $15,000 in consulting fees to work on the task force planning the new research center, which opened last year. The center has done extensive research on District home rule and several other issues.
The task force included eight members from UDC, another eight from the District and eight from elsewhere, according to Vijaya Melnick, the task force coordinator, who said she was unaware that Cassandra Simmons and Iverson also had been hired to advise Green on the new center.
Melnick said the task force produced invaluable work and a report that was a model for the design of the research center.