The following letters, which were obtained by The Washington Post last month, are real. Only the names and identifying references have been changed. United States Department of Justice Immigration and Naturalization Service Mr. "John Doe" Immigration and Naturalization Service 425 I Street, N.W. Washington, D.C. Dear Mr. "Doe":
This notice constitutes a proposal to officially reprimand you for sleeping on duty.
On Wednesday, April 7, 1982, at approximately 10:00 a.m., I entered the men's room on the lower level of the Chester Arthur Building, and overheard what was apparently someone snoring in the center stall. Since I could not identify the individual I left and requested that Mr. "Joe Jones," Property Management Officer, accompany me back to the men's room. Upon entering, Mr. "Jones" noted that someone was obviously snoring in the center stall. I then knocked on the door and asked "who is in there sleeping?" There was no response immediately from within the stall. I repeated the question again. Upon identifying yourself, I requested that you report to my office immediately and called your supervisor to attend the meeting. I questioned you about sleeping in the men's room. You stated you were not sleeping but were in deep thought. (Your supervisor) reported that you were not on excused or authorized absence at the time in question.
You are hereby informed of your right to reply to this proposed reprimand in writing. With your reply you may submit any and all reasons why this proposed reprimand should not be effected. You will be allowed 10 days from the date you receive this letter to submit your reply to me at room LL100, 425 I Street NW, Washington, D.C. 20536. Consideration will be given extending this period if you submit a request in writing to me, stating your reasons for desiring more time.
Full consideration will be given to any answer and supporting evidence you submit. As soon as possible after your answer is received or after expiration of the 10-day limit, if you do not answer, all the available facts will be considered and a decision will be made to either (1) rescind the letter of proposed reprimand or (2) sustain the letter of proposed reprimand.
If you have any questions concerning your rights or other procedures contained in this notice, please contact Mrs. Janet Hamblen or Mrs. Dorine Trunnell, Employee Relations Section, Operating Services Branch, Personnel Division, 425 I Street NW, Room 6316, Washington, D.C. 20536, at the given address or telephone 633-3245. "Sam Smith" General Services Officer United States Department of Justice Immigration and Naturalization Service Mr. "Sam Smith" General Services Officer Immigration and Naturalization Service 425 I Street NW Washington, D.C. Dear Mr. "Smith":
In reference to your letter of reprimand dated April 26, 1982, I would like explained what I was doing in the men's room at approximately 10:00 a.m. at the lower level of the building.
When you knocked on the door and asked "who is in there sleeping?," I agreed that I did not reply immediately since at the time I was in the men's room for that "purpose" which one uses that facility. Also, Mr. "Joe Jones" was not in the men's room because I looked through the corner of the stall and did not see him.
I will gladly state in writing at this moment that I was not asleep as you said but was very constipated during this time and the noise that you heard was not snoring, but the natural sounds of defecation.
I regret that I had to write this letter, but I had to vindicate myself of any accusations made regarding my reason for being in the men's room "John Doe" United States Department of Justice; Immigration and Naturalization Service Mr. "John Doe" Immigration and Naturalization Service 425 I Street NW Washington, D.C. Dear Mr. "Doe":
By letter dated April 26, 1982, received by you on that date, you were informed that I proposed to officially reprimand you for the reasons set forth therein.
I have considered the reason and facts as set forth in the proposed notice and your written reply dated April 26, 1982. I find that the reason stated in the notice is supported by the facts, is sustained, and that the reprimand is warranted. Therefore, you are hereby officially reprimanded for sleeping on duty. Accordingly, copies of the notice of proposed reprimand, your written reply, and this letter will be filed in your official personnel folder for a two year period. Any further occurrences may result in more severe disciplinary measures.
You have the right to appeal this action if you believe it should not be sustained because of the merits, procedures or alleged discrimination against you because of race, color, religion, national origin, sex, or handicapping condition. You have two procedures available for this purpose, but you may select only one of the procedures.
(1) You may file a grievance immediately over this action as provided in Article 31 (G) of the contract, but you must do so within ten (10) workdays of your receipt of this reprimand letter in accordance with Article 32 (E), Step II.
(2) As an alternate to the grievance procedure, alleged discrimination may be taken up with this Service under the provisions of 29 CFR Part 1613. To do so, you must first consult a Service equal opportunity counselor within thirty (30) days of your receipt of this reprimand letter.
Information about your appeal rights may be obtained from Mrs. Janet Hamblen or Mr. Jay Corbino, Employee Relations Section, Operating Services Branch, Personnel Division, Room 6316, 425 I Street NW, Washington, D.C. 20536, at the given address or telephone 633-3245. "Sam Smith" General Services Officer AFGE [American Federation of Government Employees] -- Local [number] 425 I Street NW Washington, D.C. 20536$5May 13, 1982 Mr. James Walker Assistant Commissioner Personnel Immigration and Naturalization Service 425 I Street NW, Room 6038 Washington, D.C. 20536 REF: "John Doe," [case number], dated April 26, and May 7, 1982
We, Local [number], believe that the Official Reprimand is too severe for the alleged charge against Mr. "John Doe."
On April 7, 1982 when the alleged incident occurred Mr. "Doe" was called to a meeting with Mr. "Smith" and ("Doe's" supervisor). In the meeting the three parties discussed the incident that occurred earlier that day. We feel the informal reprimand from Mr. "Smith" at that meeting was sufficient.
Also, we do not understand why Mr. "Smith" waited three (3) weeks after the incident to write Mr. "Doe" an Official Reprimand. Mr. "Doe" feels the Official Reprimand resulted from another incident that happened on April 25, 1982. The date of the reprimand is April 26, 1982.
We would appreciate your impartial decision in this matter. Attachments Sincerely, "Jane Johnson" President Local [number]
Since this exchange of correspondence, the case was resolved. "John Doe" did not receive the reprimand, AFGE local president "Johnson" said last week.