Update your pay information, make sure your phone number is current, and no matter what happens, show up for work Monday.

That’s what the Department of Housing and Urban Development is telling its workers as a government shutdown grows closer.

In a memo sent Wednesday, HUD bosses told workers to update contact information in case managers need to call them at home during a shutdown. Employees also have until 10 a.m. Friday to update personal and pay information in the department’s internal databases.

Workers should learn much more about shutdown plans on Thursday afternoon, when managers are expected to hold meetings to “share more information about a possible shutdown and answer questions,” according to a memo sent by HUD’s Chief Operating Officer Estelle Richman.

Finally, the memo clarifies that if a shutdown begins Friday evening, all workers must still report to work Monday “at the same time and place as they normally would.”

“For example, if you normally telework on Mondays, you should report in for telework at your normally scheduled time,” Richman wrote.

Similar guidance is expected to be distributed to federal workers at other agencies and departments on Thursday.


From: Chief Operating Officer Estelle Richman

Sent: Wednesday, April 06, 2011 12:32 PM

Subject: Contingency Planning Update for All HUD Employees

Importance: High

Dear colleagues:

As I hope you read in the email Secretary Donovan sent to all staff last night, the President has made it very clear that he does not want a government shutdown and that the Administration is willing and ready to work day and night to find a solution with which all sides can agree.

However, prudent management requires that we plan for an orderly shutdown should Congress be unable to pass a funding bill by the end of the day on Friday, April 8th. While the uncertainty of the current funding situation puts all federal employees in a difficult position, I want to assure you that as we approach the Friday deadline, we will continue to provide you with updated information as soon as it becomes available.

In the meantime, let me share with you a few critical pieces of information.

1. Please ensure that your personal contact information is updated in HIHRTS by COB Friday. Should your supervisor need to contact you during the possible shutdown, we need to have your correct personal telephone number and email address. Please take the time today to log into HIHRTS to update your contact (personal) information. Should you have any problems, please call the help desk for assistance at 1-888-297-8689 (option 9).

2. It is extremely important that you prepare and validate (and that your manager approve) your T&A in WebTA as early as Thursday evening and no later than 10:00 a.m. on Friday. Failure to do so could result in a significant delay in receiving your salary on time.

3. Third, please carefully review the Office of Personnel Management’s Frequently Asked Questions document that Secretary Donovan shared with you last night.

4. Should a shutdown occur on Friday night, all employees should report to work on Monday at the same time and place as they normally would. For example, if you normally telework on Mondays, you should report in for telework at your normally scheduled time. (Please note: in very limited circumstances an Assistant Secretary, CXO, General Deputy Assistant Secretary, or Regional Administrator may need to require an employee who would normally telework on Monday morning to come into the office. We will share this information with the affected employees as soon as possible.)

5. Finally, you should be aware that I have asked managers to convene meetings with employees on Thursday from 2-3 p.m. in whatever time zone you are located in - or as close to that time as possible. During these meetings, managers will share more information about a possible shutdown and answer questions. The size and grouping of these meetings will be determined by your office’s senior leadership.

I know this is an incredibly challenging situation that places undue burden on our employees as well as the families and communities that we serve. As the budget situation continues to evolve, please know that Secretary Donovan and I are committed to providing you with the latest information about a possible shutdown and the impact it would have on you.

Thanks so much for your hard work and please stay tuned for more information.


Have you received similar messages at your agency? Send them to us or leave details in the comments section below.

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